The Management of Ghana Institute of Journalism has explained that the students who were asked to defer their academic programs due to late fees payment, were given a 24-week window to pay the fees but they still failed to do so.
The school, on Tuesday, issued a communique saying that students who paid their fees late should defer their academic programs to next year.
That did not go down will with the student body, leading to a strong verbal protest on Tuesday and a subsequent planned picketing of the school premises on Wednesday.
The students had earlier explained that due to Covid-19 lockdown, many students struggled to raise funds to pay their fees and so asking them to defer their courses due to lateness in fees payment was “callous, inhuman, and most unfair.”
But in a statement from the Public Affair Department GIJ, Management explained that the deadline for the payment of fees was extended at least four times culminating in a 24-week window without any fines for lateness.
It noted that the original deadline was December 26, 2020, which was extended to January 8, 2021, then to February 3, 2021, before finally to February 25, 2021 and still the affected students failed to pay.
“Students’ registration constitutes a vital part of academic procedures in tertiary
institutions the world over as it influences decisions regarding lecture hall allocation,
preparation of lecture and examination time tables among others,” the school said, explaining that such long delays in fees payment derails academic activity.
According to them, the decision to make the students defer their programs is in consonance with Section 9.3 of the Institute’s Undergraduate Academic Policies and Procedures which stipulates that “Students who fail to register (in person or by proxy) during the official registration period at the beginning of the semester forfeit their right to register for the semester or the entire Academic Year”.
“It also satisfies Section 13.5 of the same policy which stipulates that ‘Students who
absent themselves from class for twenty-one days in a semester without official permission from the Registrar, are deemed not to have satisfied the class attendance
requirements for the semester and shall not be assessed as having completed the
The school, however noted that asking students to defer is not punishment but rather to enable them retain their studentship as the payment they made is kept in their credit for next year.
“Management notification to students who fell foul of the above sections was to ensure
that affected students do not lose their studentship, so deferment of programme should
therefore not be seen as a punishment but as an opportunity to retain studentship.
“In line with the Institute’s practice, payments made by students before deferment is
credited to the student’s account,” the statement said.
Find the full statement below: